PHILIPPINE INSTITUTE OF CERTIFIED PUBLIC
DUBAI, UNITED ARAB
1. COMMISSION ON ELECTIONS. There
shall be a Chapter Commission on Elections
(COMELEC) to supervise the conduct of elections for council members.
It shall be the duty of the Chapter
COMELEC to conduct the elections in an efficient and effective manner.
2. MEMBERSHIP OF COMMISSION. The
Chapter COMELEC shall be composed of five (5) members who shall be appointed by
the Council upon recommendation of the Chapter President, for a term of one (1)
No member of the COMELEC shall be a
candidate for any elective office in the Chapter during his term of office.
3. ELECTION RULES. The
Chapter COMELEC shall adhere to the election rules prescribed by the PICPA
National Board of Directors concerning all PICPA elections, including but not
limited to those for Chapter officers, Regional/Sectoral Council officers and
the PICPA National Board of Directors.
4. ELECTION OF MEMBERS OF THE CHAPTER
members of the Chapter shall elect the members of the Chapter Council within
the 2nd week of December. Specific date is period to be announced by
the Chapter COMELEC. All questions and
conflicts regarding the manner of holding Chapter elections as well as the
results thereof shall be decided by the PICPA National COMELEC.
No person shall be elected to the same
position for more than two (2) consecutive years.
5. CHAPTER COUNCIL MEMBERS. The
Chapter Council Members from each area shall be elected by members of the
chapter regardless of the area where they belong.
6. CHAPTER NOMINATING COMMITTEE. For purposes of selecting the candidates
for the Chapter Council, a Chapter Nominating Committees shall be created with
five (5) members composed of the incumbent President and the four (4) immediate past Presidents provided they
are not running for chapter elections.
Provided further, that if any of them is not available, the Chapter
Council shall appoint replacements from among the other past Presidents or any
member giving due consideration to the Committee’s area representation.
7. NOMINATING PROCEDURE. Each
member shall be entitled to send nominees from each area. From among the
nominees submitted by members, the Chapter Nominating Committee shall choose
candidates for each area equivalent to at least, twice the number of seats
allocated for each area in the Chapter Council. Nomination forms, prescribed by
the Chapter Nominating Committee, shall be made available to the members not
later than August 1 of each year and shall be received by the Chapter
Nominating committee not later than August 20 of the same year.
Candidates chosen by the Nominating
Committee shall be made to confirm their candidacy in writing.
8. QUALIFICATIONS. In
choosing the nominees, the nominating member shall see to it that the person he
is nominating, possessed the qualifications as specified in Section 2 of
9. LIST OF NOMINEES. The list of nominees finally selected
as candidates for election to the Chapter Council shall be submitted by the
Chapter Nominating Committee to the Chapter Commission on Elections not later
than August 31 of each year or on the following business day if this dates
falls on a Friday, provided that, if the Chapter Nominating Committee can not
submit the list on the date specified, the Chapter COMELEC shall on the
following business day inform the President who will convene, not later than
seven (7) days thereafter, the members of the Chapter Council, to prepare and
submit to the Chapter COMELEC the list of Nominees for the Chapter Council,
which list shall consist of, at least, twice the number of seats allocated for
each area in the Chapter Council.
The list of nominees shall be
circularized to the members of the chapter by the chapter COMELEC not later
than September 10. Any member of good
standing who is not included in the list of nominees above mentioned may be nominated
in writing as candidate for election to the Chapter Council by at least five
(5) members in good standing, provided that the nomination is received by the
Chapter COMELEC not later than September 15.
The final list of nominees including
those submitted by at least five (5) members mentioned in the preceding
paragraph shall be circularized by the Chapter COMELEC to the members not later
than seven (7) days before the annual election.
10. MANNER OF VOTING. Voting
for the election of Chapter Council shall always be by ballot, and conducted on
the day of the annual meeting of members.
Every member entitled to vote, may vote in person, or if he cannot be
present on the day of election, he shall, in an instrument in writing signed by
him, identify the nominees of his choice and appoint a proxy to officially cast
The proxy form, which shall be
designed and pre-numbered by the Chapter COMELEC, must be received by the
commission at least fifteen (15) calendar days prior to the date of the
Each member qualified to vote shall be
entitled to cast one vote for each council seat eligible to be voted upon.
The candidates from each area
receiving the highest number of votes for the number of seats allocated for
each area shall be declared elected.
1. STANDING COMMITTEES. There
shall be six (6) Standing Committees, namely:
Committee on Professional Development and Research
Committee on Meetings
Committee on Fellowship and Sports
Committee on Publications
Committee on Membership
Committee on Finance
2. COMMITTEE COMPOSITION. A Committee
shall be composed of not less than five (5) nor more than fifteen (15) members
according to its functions. It shall
have a Chairman, a Vice Chairman and a Secretary.
or sub-committee may be created in order to achieve
work or objective effectively. The
Committee shall be created immediately after the election of the Chapter
3. APPOINTMENT OF COMMITTEE CHAIRMAN
AND MEMBERS. Committee
Chairman shall be appointed by the Chapter President and confirmed by the
fifteen (15) calendar days after he shall have been appointed, the Committee
Chairman, shall recommend to the Chapter President, the members to constitute
his committee, and the Chapter President shall appoint such members as may have
been recommended unless, in his judgment, there are valid reasons to overrule
the committee chairman’s recommendation.
At the start of the year, each
committee shall propose a program of activities for the year for approval by
4. COMMITTEE MEETINGS. Regular
meetings of each committee shall be held at least once a month. Special meetings may also be held. Notices of meetings should be circulated to
committee members at least one week prior to the meeting date.
If the Chapter President deems it
necessary, he may request the Committee Chairman to call a regular or special
meeting. The Chapter President and/or
any of the Vice Presidents may attend any committee meeting.
5. COORDINATION OF COMMITTEE
ACTIVITIES. Committee activities shall be coordinated and reported
to the Chapter Council by the respective council member responsible thereof.
The Council Member(s) -in-charge of
the coordination and liaison work over the particular committee shall attend to
the meetings of that committee.
6. COMMITTEE REPORTS. Minutes of
all regular and special meetings shall be furnished the Chapter Secretary for
the information of the members of the council.
All committees shall submit reports of their activities to the Chapter
Council not later than ten (10) days after the holding of any activity. The reports to be submitted shall include,
among others, a statement of cash receipts and disbursements that shall be
prepared by the Committee Chairman, certified by the Chapter Treasurer and
audited by the Chapter Auditor.
7. SPECIAL COMMITTEES. The
Chapter President shall have the power to constitute and appoint the Annual
Convention Committee, the Accountancy Week Committee as such other special
committees as may be deemed necessary to carry on the activities, and attain
the objectives of PICPA. The Chairman
of the Annual Convention and the Accountancy Week committees shall function
under, and report directly to the Chapter President.
Special committees shall not be
governed by the provisions of these By-Laws on committee composition and
appointment of committee chairman and members.
FUNCTIONS OF THE
1. COMMITTEE ON
PROFESSIONAL DEVELOPMENT AND RESEARCH
formulate a program of activities which will promote the professional advancement of the members of the
recommend such measures which will enhance the practice of the profession;
coordinate with private and government entities towards the active involvement
of the members in developing and improving accountancy education;
render at least a quarterly report to council on the progress of committee
2. COMMITTEE ON
prepare and execute a general program for monthly meetings which will carry out
the theme of operation for the year.
recommend the topic and speaker for each monthly membership meeting of the
chapter for approval by the council.
select from the membership the members of the panel of interrogators for the
generate good attendance during membership meeting through circulars, telephone
calls and personal contacts.
coordinate closely with the other committees who may be in charge of some
regular membership meetings.
3. COMMITTEE ON FELLOWSHIP AND SPORTS
design a program of activities which will bring more cordial and closer
relations, harness sport talents and develop sport-consciousness among members;
2. To conduct
organize or engage when invited in sports activities with other professional
4. To render
at least a quarterly report to the council on the progress of the Committee
take charge of the publications of a chapter newsletter, seeing to it that this
publication maintain its quality at a high level and is issued periodically on
solicit, edit and “screen” materials and editorial contribution for the
3. To take
charge of transmitting to the National Office, articles and manuscript intended
for publications of the National Office;
4. To render
at least a quarterly report to the Chapter Council on the Committee work.
To adopt and implement a
program designed to generate membership in the chapter;
2. To process
and recommend to the council for action, the application for membership;
coordinate with other committees in encouraging members to participate in
Chapter/institute activities, especially among members;
recommend to the National Board through the Council, the, grant of National
Awards in recognition of long meritorious membership (e.g. award for twenty
five (25) years of continuous membership);
recommend to the council the grant of chapter award to members for special
achievements in the community;
maintain an updated directory of members, specify status of their membership;
7. To keep
tab of job opportunities from members in their respective firms and coordinate
with the National Office in disseminating to the chapter members with such
8. To render
at least a quarterly report to the Council on the progress of Committee work.
1. To prepare
and submit the annual budget of the chapter for the approval by the council;
2. To study
ways and means of improving the financial position of the chapter;
3. To study
and recommend to the council appropriate action on all projects affecting the
movement of general funds;
4. To assist
the Treasurer in the collection of accounts;
recommend to the council, in coordination with the Committee on Membership
appropriate action on members who are delinquent in the payment of their dues;
6. To render
at least a quarterly report to the council on the progress of the committee
undertake the publication of the quarterly financial statement of the chapter
in the chapter newsletter.
MEMBERSHIP DUES AND FEES
1. ENTRANCE FEE. New
Members who have never previously been members of any PICPA chapter shall pay
an entrance fee at an amount equivalent to that prescribed by the National
Board of Directors. No applicant shall
be considered unless it is accompanied by the required entrance fees.
2. DUES AND OTHER ACCOUNTS. Members shall pay their annual
membership dues at an amount equivalent to that prescribed by the National
Board of Directors with the approval of the Professional Regulations Commission. However, any duly approved change in the
rate of the annual membership dues shall not become effective until the next
succeeding year and only after due notice shall have been given to the
dues shall be apportioned as follows:
Thirty five percent (35%) for the Chapter and
Sixty five percent (65%) for the National Office
shall be payable annually on or before March 31, provided, however, that a
member joining during the year shall pay amount corresponding to the full
National Secretariat in coordination with the Chapter shall handle the billing
of membership dues. Billings on current
membership shall be rendered on or before January of each year, while new
members shall be billed upon approval of application for membership.
3. REINSTATEMENT FEE. A
reinstatement fee at an amount equivalent to that prescribed by the PICPA
National Board of Directors, shall be collected from every person whose
membership is sought to be reinstated.
4. SPECIAL ASSESSMENTS. The
Council may impose special assessments on members to support the specific
activities/projects of the Chapter, provided this is reported to the National
Board of Directors, including the additional assessments charged to the members.