FIRST Vice-President for Professional Development
SECOND If the Vice-President for Professional Development is unable
to
assume the Office of the President, the Vice-President for
Membership
Development shall assume the Presidency. The
remaining council
members shall then elect from among
themselves, who
will fill up the position of the Vice-President
which was vacated
after assuming the Presidency.
SECTION
5. DUTIES AND POWERS. It shall be the duty of the Chapter
Council to conduct the business and affairs of the council and to perform such
acts as shall protect and foster the CPA certificate granted by the Republic of
the Philippines.
SECTION
6. COUNCIL MEETINGS. There shall be twelve (12)
regular monthly Chapter Council meetings. The members of the council shall
agree on a fixed time, date and venue of the meeting. During the meeting,
Chapter activities shall be discussed and the Chapter Treasurer shall render a
report on the financial affairs of the Chapter. No prior notice shall be
required for a monthly meeting unless:
a)
it is held at a time, date or place different from that previously
agreed upon or fixed by the council; or
b)
A subject matter requiring approval by at least a majority
of the members of the council shall be taken up during the meeting. The notice,
if required, shall be either in writing or telephone call and shall be served
to the council members at least four (4) calendar days prior to the date of the
meeting. Failure to give such notice or deviation therein shall not affect the
validity of the regular meeting or of any proceeding thereat, if all the
council members are present at such special meeting.
Special meeting of the council members
may be called by the President on one (1) calendar day’s notice to each Council
Member personally, in writing of through telephone , or in the written request
signed by eight (8) council members.
Such call shall specify the time, date, place and objective of such
special meeting.
SECTION
7. QUOROM. A majority of the Council Members shall constitute a
quorum for the transaction of the business, and, in the absence of a quorum, a
majority of the Council members shall be sufficient to decide any action,
except on those matters specifically requiring a difference majority vote as
herein provided.
ARTICLE VIII
EXECUTIVE OFFICERS
SECTION
1. ELECTED OFFICERS. The Chapter
shall have a President, Vice President for Professional Development and
Research, Vice President for Membership Development, President - Elect,
Secretary, Treasurer, Public Relations Officers (PRO), and four (4) Directors
who shall be elected by the Council members from among themselves.
The President shall be the presiding
officer of the chapter council.
SECTION
2. PRESIDENT. The Chapter President shall be the Chairman of the
Chapter Council and the Chief Executive officer of the Chapter and shall
exercise general supervision over the affairs thereof. He shall see to it that the By-Laws as well
as resolutions, directives and policies issued in pursuance thereof by the
PICPA National Board of Directors, officers and committees acting within their
respective legal authorities are complied with. He shall preside at all meetings of the Chapter as well as of the
Officers thereof. He shall represent
the Chapter on all occasions and in all matters where it should be represented,
including but not limited to attendance in the Annual Chapter President’s
conference and the Annual National Convention.
No person shall be President for more
than one (1) term except for purposes of filling up a vacancy as provided for
in Section 3 hereof.
SECTION
3. VICE PRESIDENTS. The
Chapter Vice Presidents shall perform such functions as may be delegated to
them by the Chapter President.
SECTION
4. SECRETARY. The Chapter Secretary shall keep the
minutes of meetings of the Chapter and the officers thereof. He shall be responsible for giving all
notices required to be given for meetings as well as for all matters concerning
the Chapter. He shall prepare and
submit monthly to the PICPA National office, the minutes of all meetings and
such other reports as may be required by the PICPA National office from time to
time. He shall perform such other
duties as may be assigned to him by the Chapter President.
SECTION
5. TREASURER. The Chapter Treasurer shall collect
all fees, dues or contributions from the Chapter members as are required by
these By-Laws and as may be authorized by the PICPA National Board of Directors
and/or the Chapter members. He shall
serve as the representative of the PICPA National treasurer in receiving any
and all accounts receivable and dues to the PICPA National Office from whatever
source that may be received through the Chapter. He shall remit to the PICPA National Treasure, the share of the
National Office and the Regional and Sectoral councils in membership dues as
well as all monies and other properties properly belonging to the PICPA
National office and Regional and Sectoral Councils. He shall keep all
unremitted funds of the National Office separately from funds pertaining to the
Chapter and shall have no authority to disburse PICPA National Office and/or
Regional/Sectoral Councils funds, except to remit them to the PICPA National
Treasurer. He shall render monthly
reports to the Chapter members and to the National treasurer regarding receipt
and disbursement of funds and other amounts under his responsibility. He shall perform such other duties as may be
assigned to him by the Chapter President.
ARTICLE IX
CHAPTER MEMBERSHIP MEETINGS
SECTION
1. GENERAL MEMBERSHIP MEETINGS. The
Chapter members shall hold regular meetings in such frequency, time, date and
place as the membership may decide, provided that there must be at least one
(1) Chapter General Membership meeting every calendar quarter. The meetings shall include in its agenda
highlights of Chapter activities, current projects and action plan in addition
to regular chapter Treasure’s report on the financial affairs of the Chapter
and committee’s report of activities.
No prior notice shall be required for the meeting if held on a standard
date, time and place previously agreed upon by the members.
Suggested
format for the membership meetings follows:
a)
Call to order
b)
National Anthem
c)
Invocation
d)
Opening Remarks
e)
Introduction and Induction of New Members
f)
Announcements
g)
Treasurer’s Report
h)
Introduction of Guest Speaker
i)
Address by the Guest Speaker
j)
Open Forum
k)
Response
l)
Adjournment
SECTION
2. ANNUAL GENERAL
MEETING. There
shall be an Annual General Meeting of all members of the chapter during which
the Chapter President shall render his annual report. The annual general meeting shall be held on the First Friday of
November every year at such time and place as indicated in the notice of
meeting.
The order of business at the Annual
General Membership Meeting of the chapter, chapter members, and, so far as
practicable at all meetings thereof shall be as follows:
a.
Proof of required Notice of meetings
b.
Proof of Presence of Quorom
c.
Reading and approval of Minutes of previous meeting
d.
Report of Activities during the year
e.
New Business
f.
Adjournment
SECTION
3. SPECIAL MEETING. Special meetings of the members of
the chapter may be held at anytime (a) upon call by the Chapter President, or
(b) pursuant to a result of the chapter council, or (c) upon written request of
not less than fifteen (15) members in good standing, setting forth the
objective thereof.
SECTION
4. NOTICE. Not later
than ten (10) calendar days prior to the holding of general, annual or special
meeting, written notice thereof shall be sent via telephone, telefax,
messenger, or mail with postage prepaid to the last registered address of all
members in Good standing as at a date to be determined by the Chapter Council,
which shall not be more than forty-five (45) days before the date of such
meeting.
SECTION
5. QUORUM. The
physical presence of fifteen (15) members in good standing shall constitute a
quorum for purposes of a regular or special meeting.
SECTION
6. ATTENDANCE. A member
shall attend a required number of regular and special meetings of the
Chapter. Participation in any activity
organized or sponsored by the Chapter, Regional/Sectoral Council or PICPA
National Office shall be considered the equivalent of attendance in a Chapter
meeting for the purpose of this section.
The number
of meetings, a ember is obliged to attend shall be in accordance with the
guidelines set by the PICPA National Board of Directors.
