PHILIPPINE INSTITUTE OF CERTIFIED PUBLIC
ACCOUNTANTS
DUBAI CHAPTER
DUBAI, UNITED ARAB
EMIRATES
CHAPTER BY-LAWS
ARTICLE XIV
ACCOUNTING SYSTEM, REPORTS & RECORDS
SECTION
1. FISCAL YEAR. The fiscal year of the Philippine
Institute of Certified Public Accountants. - Dubai Chapter shall begin with the
first day of January and shall end with the last day December of each calendar
year.
SECTION
2. ACCOUNTING SYSTEM. The
Chapter shall use the accounting system adopted by the National Secretariat.
All
committee activities shall be promptly and properly accounted for and costing
sheet listing all the regular expenses shall be used for the purpose. Among the regular and necessary expenses are
costs of stationery, meeting notices, postage and messengerial services.
Accounts
receivables arising from activities must be collected within thirty (30) days
from the last day of the month they were realized.
The
following accountable forms, to be provided by the National Office, shall
be used by the chapter:
a) Official
Receipts
b) Debit/Credit
Notes
c) Statement
of Accounts
and
distributed as follows:
a) Original - Customer/member
b) Duplicate - National Office
c) Triplicate - Chapter File
SECTION
3. REPORTS. The
Chapter Treasurer shall be responsible for the preparation and completion of
the following reports as provided for in Section 5 of Article VIII on a monthly
basis for reporting to the chapter members and to the National office, as and
when required, so that the National Board may be informed of the Chapter
Finances, The reports shall be audited by the Auditor and Approved by the Chapter
President
1.
Financial Reports
a) Schedule
of Monthly Remittance to the National Office;
b) Monthly
Statement of Receipt and Disbursement;
c) Semestral
Statement of Revenue and Expenses;
d) Summary of
Monthly Receipts
e) Semestral
Balance Sheet
2.
Quarterly Operating Report which will highlight the
chapter activities held for the past quarter, new member recruited during the
month, sports activities, etc.
SECTION
4. RECORDS. The following records should be
preserved indefinitely or permanently, in such a manner that the same should be
easily available to the auditor and to those properly authorized.
1.
Chapter Guidelines
2.
Membership Records
3.
Minutes Book
4.
A list of members in good standing and a list of members
with outstanding accounts.
5.
Books of Accounts
a) Cash
Receipts Book
b) Cash
Disbursement Book
c) General
Journal
d) General
Ledger
e) Membership
Accounts/Subsidiary Ledger
f) Accounts
Payable
6.
Official receipts, vouchers and other source documents
including supporting documents.
ARTICLE XV
SPECIAL PROVISIONS
SECTION 1. NON-POLITICAL/SECTARIAN
ASSOCIATION.
The Chapter shall be strictly non-political, non-partisan. Any member
indulging in any activity that tends to impair this basic feature is strictly
prohibited and shall be penalized in the discharge of his functions.
SECTION
2. PICPA FOUNDATION SUPPORT. The Chapter supports the Philippine
Institute of Certified Public Accountant’s Foundation.
SECTION
3. POSITIONS HONORARY. The leadership of the Philippine
Institute of Certified Public Accountants - Dubai Chapter shall serve primarily
the interest of the CPA profession and its members and the attainment of the
objectives of the National Organization.
Except as maybe specifically
authorized or allowed by the Professional Regulation Commission, no council
member shall received any compensation, allowance or emolument from the funds
of the Chapter for any services rendered therein or be entitled to
reimbursement for any expenses incurred in the discharge of his functions.
SECTION 4. GRIEVANCE PROCEDURES. The Chapter Council shall provide in
the By-laws for grievance procedures for the enforcement and maintenance of
discipline among all the members, but no action involving the suspension or
loss of membership or the removal of his name from the registry of Certified
Public Accountants shall be effective without the approval of the PICPA
National Board of Directors with concurring approval of Professional Regulation
Commission.
ARTICLE XVI
RULES OF ORDER
SECTION 1. RULES OF ORDER. The rules
of parliamentary procedures contained in “Robert’s Rule of Order” shall govern
all meetings of Chapter members, Chapter Council or committees.
ARTICLE XVII
RULES OF PROFESSIONAL CONDUCT
SECTION
1. PROFESSIONAL ETHICS. To
strengthen the foundation of the Accountancy profession in the Emirates, there
must be a unity of purpose and clear concept of the obligations of all
Certified Public Accountants to the profession, to their clients of employees,
to their colleagues in the profession and to the public. These obligations
include the maintenance of high standards of technical competence, morality and
integrity. For this purpose, the Code of Professional Ethics for Certified Public Accountants promulgated by
the Board of Accountancy on March 15, 1978 is hereby made part of these By-Laws
to which all members of the Chapter must adhere.
SECTION 2. VIOLATIONS OF THE CODE OF PROFESSIONAL
ETHICS. Any violation of the provision of the Code of Professional
Ethics committed by the member of the Chapter shall be referred to the Ethics
Board of the National Organization who shall have jurisdiction to hear and
decide the case and forward the decision to the Board of Accountancy. The
Board, after the hearing, may reprimand the member, recommend the suspension of
his membership for the period not exceeding five (5) years; or recommend the
revocation of his membership from PICPA if adjudged guilty of the offense
complained of. The suspension or revocation of membership shall not become
final until after approval by the
Professional Regulation Commission.
SECTION 3. REINSTATEMENT. A petition for reinstatement of an
expelled member shall also be referred to the Ethics Board of the National
Organization, who after lapse of five (5) years may recommend to the PICPA
National Board of Directors for the restoration of his membership, provided
that the petitioner had, during the period when his certificate was revoked
acted in an exemplary manner and has not committed any illegal, immoral or
dishonorable act.
ARTICLE XVIII
AMENDMENTS
SECTION 1. AMENDMENTS. These
By-Laws may be amended or repealed in whole or in part by the affirmative vote
of the majority of the members in good standing at any regular meeting of the
members or in any special meeting duly called for that purpose. The power to
repeal of amend these By-Laws may be delegated to the Chapter Council in the
manner provided by the Philippine Corporation Law.
ARTICLE XIX
TRANSITORY
PROVISIONS
SECTION
1. EFFECTIVITY. The
provision of these By-Laws shall be effective starting January 1, 1997.
Done in
the City of Dubai, United Arab Emirates, this 15th day of November,
1996.
